Executive, Crewing
Company: Aesen Group
Role summary
Executive, Crewing is a full-time role at Aesen Group in Singapore, Singapore (on-site). Posted 2026-10-19. Experience level: 2-5.
- Job title
- Executive, Crewing
- Company
- Aesen Group
- Location
- Singapore, Singapore
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Software Engineering
- Experience level
- 2-5
- Date posted
- 2026-10-19
A fantastic opportunity to join Aesen Group as an Executive, Crewing! This full-time role offers the chance to develop your skills in a crucial operational area, supporting the Crewing Manager and ensuring smooth crew movements for vessels. If you're organized and detail-oriented, this could be a great fit for you.
Job description
Support the Crewing Manager in managing crew operations and ensuring compliance with regulatory and company requirements.
Verify crew qualifications, certifications, and documentation before deployment.
Maintain accurate and up-to-date crew records in the crewing management system.
Prepare crew matrices and compile crew documentation for client submissions.
Coordinate crew changes, mobilization, and demobilization for assigned vessels.
Ensure all joining crew possess the required competencies, certifications, and approvals to meet operational and client requirements.
Handle crew sourcing, recruitment, onboarding, and retention activities.
Manage visa applications, crew certification requirements, and flag state documentation.
Ensure compliance with company IMS, client requirements, and applicable maritime regulations.
Monitor crew appraisals and performance evaluations conducted by Masters and shore-based supervisors.
Administer P&I claims by compiling required documentation and tracking related costs.
Support localization initiatives and maintain targeted local crewing ratios across the fleet.
Verify crewing-related expenses and ensure timely submission of accruals and regular crewing reports.
Liaise with internal stakeholders, clients, agents, and authorities on crewing matters.
Education Diploma or Bachelor Degree in Maritime Studies, Shipping Management, Business Administration, Human Resources, or a related field.
Relevant maritime or crewing certifications will be an added advantage.
Experience Minimum 2-3 years of experience in crewing, maritime operations, or ship management.
Experience handling crew changes, crew documentation, and recruitment processes.
Familiarity with offshore vessel operations is preferred.
Technical Knowledge Good understanding of STCW requirements, flag state regulations, and maritime industry standards.
Knowledge of crew certification, visa processing, work permits, and travel arrangements.
Familiarity with crewing management systems and Microsoft Office applications.
Understanding of client crewing requirements and audit/compliance expectations.
Skills & Competencies Strong organizational and coordination skills.
Excellent attention to detail, particularly in document verification and compliance management.
Good communication and interpersonal skills to liaise with crew, clients, agents, and internal stakeholders.
Ability to work under pressure and meet tight operational deadlines.
Strong problem-solving and decision-making abilities.
Proficient in report preparation and data management.
Personal Attributes Self-motivated, responsible, and proactive.
High level of integrity and confidentiality when handling crew information.
Team player with a positive attitude and willingness to support operational requirements.
Flexible and adaptable to changing vessel schedules and crewing demands.