Administrative Assistant
Company: Andy Frain Services
Role summary
Administrative Assistant is a role at Andy Frain Services in Richmond, Texas, United States (on-site). Posted 2026-10-31. Experience level: 2-5. No degree required.
- Job title
- Administrative Assistant
- Company
- Andy Frain Services
- Location
- Richmond, Texas, United States
- Work arrangement
- on-site
- Category
- Administrative
- Experience level
- 2-5
- Degree required
- No
- Date posted
- 2026-10-31
You’ll love this part-time opportunity if you’re looking to get your foot in the door with a stable organization that offers a potential path to full-time work. It’s a great fit for someone who is organized and enjoys supporting a team dedicated to school safety, and the best part is that no degree is required to get started.
Job description
ANDY FRAIN SERVICES SCHOOL SAFETY OFFICER PROGRAM
Has a need for a Part-Time Administrative Assistant, that may transition into full-time.
Provides Texas Level III Commissioned Armed Security Officers to several Independent School Districts throughout Texas
Provides Officers to conduct screening and bag checks at High School and Middle School Sporting events.
SSOP Admin Asst. needs to have a variety of skills, including:
Proficient with Office 360 tools, word, excel
Knowledge of Andy Frain’s hiring and onboarding process and the ability to perform the task from applicant to employee
Able to work independently and stay on tasks
Able to schedule multiple staff daily in our Celayx system
Responsible for entering payroll daily and submitting payroll on a weekly basis within time restraints
Able to work under pressure
Knowledge of laws and regulations in reference to Texas employment statutes
Expert understanding of the laws, statutes and regulations encompassing the Texas Level III Commissioned Officers
Responsible for assuring that the program is at all times in compliance with said statutes
Monitors daily training requirements and compliance related issues with the officers
responsible for notifying officers when any compliance issue is a concern, approaching expiration etc.
Effective communication
Analytical thinking
Attention to detail
Problem-solving abilities
Adaptability
Collaboration
Technology proficiency
Leadership skills
A commitment to continuous learning
Monitoring: Using a compliance management platform to monitor all operational processes and procedures
Assessing risk: Identifying potential compliance issues and developing strategies to mitigate them
Managing information: Researching, recording, and analyzing data and information
Training: Educating staff on legal changes and compliance guidelines
Liaison: Acting as a contact person between department heads and senior management
Regular assessments: Conducting regular assessments to determine if policies are compliant with the law
Updating regulations: Keeping up to date with regulations and implementing strategic plans to ensure future compliance
Advising: Advising Manager and Supervisors on ethical and compliance matters
Supporting management: Supporting management in developing a suitable "Tone at the Top"
Other duties as assigned by the Project Manager
Qualifications
General Experience Requirements
Prior Administrative Experience:
At least 1-3 years of experience in an administrative or office support role. This may include positions such as administrative assistant, office coordinator, receptionist, or executive assistant.
Security or contract work experience preferred.
Experience using office software such as Microsoft Word, Excel, PowerPoint, and Outlook is typically required. Additional experience with database management, scheduling software, or document management systems preferred.
Customer Service Experience:
Prior experience in customer service or client-facing roles is highly valuable.
Organizational Skills a must.
Demonstrated experience managing schedules, coordinating meetings, and handling multiple tasks simultaneously is essential.
Excellent Communication Skills:
Experience preparing correspondence, reports, and presentations, as well as interacting professionally via phone and email, is frequently required.
Educational Background
Must have a high school diploma or equivalent.
An associate's or bachelor's degree in business administration, office management, or a related field preferred.
Advanced Experience for Senior Roles
Supervisory Experience:
Senior administrative positions may require prior experience supervising staff or managing office operations.
Project Management:
Experience coordinating projects, managing budgets, or implementing new procedures can be necessary for advanced roles.
Confidentiality and Discretion:
Experience handling sensitive information and maintaining confidentiality is often required, especially when supporting senior executives.
Additional Considerations
Certifications:
Certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) can enhance a candidate’s qualifications.
AI proficiency a plus.
Language Skills:
In multicultural or international organizations, proficiency in multiple languages may be advantageous.
Adaptability:
Experience working in fast-paced or dynamic environments demonstrates a candidate’s ability to adapt to change and handle unexpected challenges.