PACE Administrative Assistant

Role summary

PACE Administrative Assistant is a role at Bienvivir All-Inclusive Senior Health in El Paso, Texas, United States (on-site). Posted 2026-08-13. Salary: USD 17–25 per year. Experience level: 2-5.

Job title

PACE Administrative Assistant

Company

Bienvivir All-Inclusive Senior Health

Location

El Paso, Texas, United States

Work arrangement

on-site

Category

Administrative

Salary

USD 17–25 per year

Experience level

2-5

Date posted

2026-08-13

Job description

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”).

PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

BENEFITS for Full and Part-time employees who work 30 or more hours per week:

We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.

We pay 100% of the DENTAL monthly premiums for Employee Only coverage.

We provide an affordable VISION monthly premium for Employee + Family coverage.

We pay 100% of BASIC LIFE for a benefit amount of $10,000.

We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.

We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.

We offer eleven (11) company-observed PAID HOLIDAYS.

We offer education and TUITION REIMBURSEMENT.

We offer MILEAGE REIMBURSEMENT.

Bienvivir is currently accepting applications for the following position:

PACE ADMINISTRATIVE ASSISTANT

Working under the direct supervision of the PACE Center Director, the Administrative Assistant performs diverse complex clerical tasks to support the overall operation of the PACE Center. The Administrative Assistant must be well organized, be fully integrated with interdisciplinary team functions in the day-to-day operations, detail minded, adapt well to change, able to use critical thinking, be a multi-tasker and communicate effectively and professionally.

RESPONSIBILITIES:

PACE CENTER ADMINISTRATIVE

1. File/maintains Interdisciplinary daily morning minutes, Service Determination Request logs (corresponding paperwork), and weekly care plan schedule.

2. Facilitate communication between PACE Center Director, Bienvivir personnel, and general public.

3. Prepare and distribute interdepartmental reports, letters, forms, center closure flyers notifications, the Interdisciplinary daily morning meeting minutes and applications as directed by the PACE Center Director.

4. Maintain logs to include appeals, service determination requests and any specialty reports as needed. Ensure proper signatures are obtained.

5. Clerical support for designated committees to include recording and transcription of minutes, preparing the agenda, correspondence, committee records, sending meeting notices and submitting food requests when indicated.

6. Receives/screens visitors and all incoming calls, responds to inquiries, determines priority, and alerts PACE Center Director.

7. Receives, sorts, and routes internal and external mail for the PACE Center Director on a daily basis.

8. Manages PACE Center Director daily calendar to arrange meetings, appointments, and conferences. Alerts supervisor when scheduling conflicts are identified and recommends options to resolve noted conflicts.

9. Keeps Supervisor requests for time off organized and at the direction of the PACE Center Director ensure there is appropriate coverage. Assist with new employees under the supervision of the PACE Center Director (completing New Employee Orientation checklist).

10. Maintains appropriate office supply inventory and processes requisitions for office supplies and equipment, as needed, per established procurement protocols.

11. Provide IT assistance with appropriate staff and assist in Zoom Conference(s) room for any issues that may occur.

12. Assist with scheduling maintenance for copy machines on an as needed basis.

13. May assist in making travel arrangements including airline and hotel reservations, requesting advance travel funds, reconciliation of settlement claims and coordination with accounting staff, for PACE Center Director and Supervisors as needed.

14. Submit, pick-up, and distribute PPE to supervisors under PACE Center Director

15. Maintain monthly logs and send out notification to the proper disciplines for Lost and Found items.

16. Assign parking and maintain logs on an as needed basis.

17. Assign employee lockers and maintain logs on an as needed basis.

18. Transportation Requests – ensure the forms are filled out properly, there are no conflicts and sign off.

19. Assist with other clerical duties as assigned.

QUALITY CONTROL

20. Audits and reconciles reports for accuracy and completeness.

21. Utilize new electronic grievance/incident reporting system and provide assistance when needed. Work with QI to ensure reports are complete and unerring.

22. Assist PACE Center Director/QI/Auditor with any internal or external audits.

LICENSING/REGULATORY

23. Maintain Center Licensing Binder(s). Keeping abreast of expiration of licenses and providing notification to PACE Center Director and Vice President of Center Operations, etc.

24. Provides support, as appropriate, to Center operations overall regulatory compliance and survey readiness activities. Assists with collecting date and documentation of requested information during inspections ensuring material is properly accounted, indexed, and organized.

25. Care Planning: Run New Regs Report prior to care planning day to ensure all assessments have been completed; Run Care Plan Audit Report after care planning meeting and ensure all assessments have been signed; Track