Remote Executive Assistant to COO

Role summary

Remote Executive Assistant to COO is a role at Bish Enterprises in 2, Nebraska, United States (remote). Posted 2026-09-10. Experience level: 2-5.

Job title

Remote Executive Assistant to COO

Company

Bish Enterprises

Location

2, Nebraska, United States

Work arrangement

remote

Category

Administrative

Experience level

2-5

Date posted

2026-09-10

Job description

Company Description

Bish Enterprises is a family-owned agricultural innovation, engineering, and manufacturing company headquartered in Giltner, Nebraska. Founded in 1976, Bish develops practical agricultural and harvesting solutions designed to help farmers and harvesters operate more efficiently and successfully.

Our work spans agricultural equipment, manufacturing, engineering, sales, emerging agricultural markets, industry initiatives, and mission-driven projects.

We are a fast-moving organization where communication, accountability, problem-solving, organization, and follow-through are essential.

Job Description

Bish Enterprises is seeking a highly organized, proactive, and dependable Remote Executive Assistant to provide independent contractor services supporting our Chief Operating Officer (COO).

This engagement is more than task management. The Executive Assistant will help the COO manage priorities, organize information, coordinate communication, track commitments, and keep projects and follow-ups moving across the organization.

The right person will become a trusted remote partner who can anticipate needs, manage multiple priorities, communicate professionally, and independently close open loops without requiring constant direction.

Because this work is fully remote, strong self-management, responsiveness, organization, and follow-through are especially important.

Key Responsibilities

Executive & Calendar Support

Manage the COO’s calendar, appointments, meetings, and scheduling priorities.

Coordinate and confirm phone calls, Teams/Zoom meetings, appointments, speaking engagements, and other commitments.

Identify scheduling conflicts and help prioritize the COO’s time.

Ensure the COO has necessary documents, notes, links, background information, and supporting materials before meetings.

Coordinate travel, accommodations, itineraries, events, and related logistics.

Help keep the COO prepared for upcoming meetings, deadlines, commitments, and responsibilities.

Inbox, Communication & Follow-Up

Maintain and organize the COO’s email inbox and communications.

Track requests, commitments, deadlines, and follow-up items.

Draft, format, proofread, and review emails, correspondence, reports, quotes, presentations, and other materials.

Communicate professionally with employees, customers, vendors, partners, industry organizations, nonprofit stakeholders, and other external contacts.

Maintain relationship continuity and make sure promised information and follow-ups are completed.

Help ensure important messages and requests do not get overlooked.

Project & Team Coordination

Follow up on projects with team members across administration, sales, marketing, production, engineering, and other departments.

Track project deliverables, deadlines, open questions, responsibilities, and next steps.

Help maintain accountability across projects and departments.

Follow up on outstanding action items until they are completed or resolved.

Take clear meeting notes and organize discussions into action items.

Maintain organized project notes, files, and supporting information.

Upload and organize customer records, notes, CRM updates, and other business information when requested.

Business, Industry & Organizational Support

Prepare presentations, reports, correspondence, meeting materials, and supporting documents.

Conduct basic research and organize information for executive review.

Assist with event, conference, travel, and speaking-engagement logistics.

Provide administrative assistance for industry organizations, nonprofit initiatives, legislative or advocacy activities, and related projects.

Help coordinate communication across organizations and external stakeholders.

Handle confidential and sensitive information with professionalism and discretion.

Support changing business and executive priorities as needed.

What Success Looks Like

A strong Remote Executive Assistant at Bish does more than wait for individual tasks to be assigned.

You should be someone who:

Takes ownership of responsibilities and follows through consistently.

Notices when something is incomplete, unanswered, or approaching a deadline.

Keeps commitments and follow-ups from falling through the cracks.

Can independently prioritize multiple requests.

Understands what is urgent, what can wait, and when clarification is necessary.

Learns processes quickly and becomes increasingly independent.

Takes useful notes and remembers recurring expectations.

Communicates clearly and professionally in both written and verbal communication.

Is comfortable respectfully following up with coworkers and executives.

Can manage changing priorities without losing organization.

Looks for practical solutions rather than simply identifying problems.

Works effectively without micromanagement.

Maintains responsiveness and accountability in a remote environment.

Knows when to use independent judgment and when clarification is needed.

Handles confidential information with discretion.

Qualifications

Required

Fluent professional English and Spanish, written and spoken.

Currently located in Central or South America.

At least 2 years of experience as an Executive Assistant, Administrative Assistant, or in a closely related support role.

Previous experience working successfully in a remote environment.

Strong organizational and time-management skills.

Excellent attention to detail and accuracy.

Strong written communication and proofreading skills.

Demonstrated reliability and follow-through.

Ability to independently manage multiple responsibilities, deadlines, and changing priorities.

Strong judgment and discretion when handling confidential or sensitive information.

Professional communication skills when interacting with executives, employees, customers, vendors, and external organizations.

Strong proficiency with Microsoft 365, including: Outlook

Word