AP Specialist
Company: Cosmetic Physician Partners
Role summary
AP Specialist is a role at Cosmetic Physician Partners in Warsaw, Masovian Voivodeship, Poland (on-site). Posted 2026-10-06. Salary: GBP 40,000–60,000 per year. Experience level: 5-10.
- Job title
- AP Specialist
- Company
- Cosmetic Physician Partners
- Location
- Warsaw, Masovian Voivodeship, Poland
- Work arrangement
- on-site
- Category
- Healthcare Support
- Salary
- GBP 40,000–60,000 per year
- Experience level
- 5-10
- Date posted
- 2026-10-06
This is a fantastic opportunity for an experienced Accounts Payable Specialist to take full ownership of AP functions for multiple entities across different countries. You'll not only manage day-to-day processing but also have the chance to improve and shape crucial financial processes, offering significant impact and professional growth.
Job description
Role Overview
We are hiring an experienced Accounts Payable professional to strengthen the AP function across the group, roughly a dozen entities across three countries, several currencies, and a mix of clinical and corporate suppliers. This is an individual contributor role, but it goes beyond processing. You will take ownership of your entities end to end, including shaping how the controls, reconciliations and supplier processes around them work, and improving them where you see the opportunity. You will own a defined set of entities or currencies as the named technical lead, operate with a high degree of autonomy, and informally mentor and support other members of the AP team.
Key Responsibilities
Own AP processes end-to-end for a defined scope of group entities: invoice capturing, coding, approvals, posting and payment
Act as a technical reference point on AP matters, including VAT treatment, cut off, intercompany items, cross border transactions and disputed items
Own month end AP close activities: accruals, prepayments, GRNI, supplier statement reconciliations and aged creditor review
Maintain AP data integrity in Sage Intacct and help enforce supplier onboarding controls
Drive process and control improvements across the AP stack, including Payhawk and the wider procure-to-pay flow
Support external auditors on AP, accruals and prepayment workstreams at year-end
Work across multiple entities, currencies and jurisdictions
Support in leading, coaching and helping the AP team.
Essential Experience Requirements:
4 to 6 years of AP experience, including at least 2 years operating with minimal oversight (e.g. owning AP end-to-end for an entity or region)
Demonstrated experience preparing and reviewing accruals, prepayments and GRNI reconciliations as part of a month end close, without needing sign-off on routine judgement calls
Experience processing AP for at least 2+ legal entities and/or currencies concurrently
Experience liaising directly with external auditors during a year end or interim audit, and resolving supplier disputes without escalation
Experience designing and implementing AP controls (e.g. three-way matching or supplier onboarding checks), and identifying discrepancies before they reach the ledger
Fluent written and spoken English
Desirable Experience Requirements:
Working knowledge of Sage Intacct
Written and verbal proficiency in German
Experience in a multi-site services group such as healthcare, aesthetics or hospitality
Exposure to Payhawk or a comparable spend management platform
IFRS reporting environment with audit exposure