Commercial Procurement Service (CPS) Compliance Team Administrative Support Officer
Company: Education Authority Northern Ireland
Role summary
Commercial Procurement Service (CPS) Compliance Team Administrative Support Officer is a full-time role at Education Authority Northern Ireland in Ballymena, Northern Ireland, United Kingdom (on-site). Posted 2026-10-08. Experience level: 2-5.
- Job title
- Commercial Procurement Service (CPS) Compliance Team Administrative Support Officer
- Company
- Education Authority Northern Ireland
- Location
- Ballymena, Northern Ireland, United Kingdom
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Administrative
- Experience level
- 2-5
- Date posted
- 2026-10-08
Looking for an administrative role where you can make a real difference? This position offers a supportive environment within a key education authority, providing essential administrative services to ensure smooth operations. It's a great opportunity to develop your skills in a stable, full-time capacity.
Job description
JOB DESCRIPTION
Reports to: CPS Compliance Manager
Responsible for: 1 to 5 clerical staff
The provision of a specialist diverse, confidential administrative support service to the CPS Compliance Manager and the other members of the CPS Compliance Team.
JOB PURPOSE
To provide confidential administrative support within the CPS Compliance Team, to provide direct administrative support to senior CPS officers where required and the wider CPS Team to support the effective management of EA’s Commercial Procurement Service to customers. To supervise a Senior Clerical Officer.
The post holder will be required to work flexibly and responsively in order to meet the changing needs and pressures of the CPS.
Key duties and responsibilities are as follows:
Full and permanent supervision of a Senior Clerical Officer.
Providing a high quality, confidential administrative support service across a diverse range of areas.
Diary management including organising and prioritising diary commitments as and when required.
Organising and attending meetings, including collating papers and minute taking as and when required.
Logging, prioritising and tracking all correspondence on arrival – updating the Compliance Manager and bringing important issues and target dates to their attention.
Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Compliance Manager’s, or other team members behalf. Collating inputs from various sources into a co-ordinated response.
Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.
Utilise computer systems and use MS Excel and MS Word, as appropriate, to provide accurate compliance management information, reports and graphs.
Liaising with other services, schools and external organisations as required.
Administrative duties to assist the Compliance Manager/Compliance Team with the general operating of the CPS.
Participate in ad hoc projects to include collating and analysing information to assist and support the work of the Compliance Manager.
To ensure confidentiality of all information and records
Any other duties, related to the role, which may arise from time to time.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
To view the summary of terms and conditions for this post, click here .
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS 1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage . You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Factor Essential Criteria Method of Assessment Qualifications/
Experience Hold an NVQ Level 3, BTEC National or two ‘A’ levels or equivalent or higher examination qualifications and have two years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers;
OR
have four years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers.
Have demonstrable experience in the supervision of staff.
Have demonstrable experience of working to strict timetables and deadlines, with accuracy and attention to detail.
Demonstrable experience of using Microsoft Outlook, Word and Excel to produce accurate documents and maintain records/trackers.
Demonstrable experience of organising and servicing meetings, including diary management, collating papers and taking accurate notes/minutes as required.
Demonstrable experience of logging, prioritising and tracking correspondence/actions, highlighting urgent issues and target dates to senior staff.
Shortlisting by Application Form
Knowledge Knowledge of the importance of adhering to policies and procedures relating to confidentiality, record keeping and information governance.
Shortlisting by Application Form
Other
The successful candidate will be required:
to have access to a suitable vehicle (appropriately maintained and insured for Ed