Accounts Payable Specialist

Role summary

Accounts Payable Specialist is a role at Habitat for Humanity Portland Region in Portland, Oregon, United States (hybrid). Posted 2026-08-20. Experience level: 2-5.

Job title

Accounts Payable Specialist

Company

Habitat for Humanity Portland Region

Location

Portland, Oregon, United States

Work arrangement

hybrid

Category

Administrative

Experience level

2-5

Date posted

2026-08-20

Job description

Department: Finance

Reports to: VP of Finance

Time Commitment: Part time (20-29 hours a week), non-exempt; hourly

Level: D

Compensation: $21.37 – $26.47 per hour*; We offer a comprehensive benefits package that includes medical, dental, and vision insurance, generous paid time off, life insurance, paid family and medical leave, and more.

*For details on the compensation, see Your Compensation section below.

Application Deadline:

Your application is due by September 10th, 2026. We will not actively screen applications received after the deadline. Review of late applications is conducted at the discretion of the hiring manager.

Note to Candidates:

We strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications described . Habitat is an organization committed to building a diverse and inclusive organization which means that we recognize that sometimes the best candidate may have a less traditional background. We acknowledge that requirements for educational and experience minimums create invisible barriers for historically oppressed populations in pursuit of employment. Combined with our equity practices, we focus on candidates’ abilities to excel within the responsibilities of the position, based on their experience found inside and outside formal education and/or work history. We welcome applicants from all communities, and strongly encourage Black, indigenous, and people of color, women, people with disabilities, immigrants, and members of the LGBTQ+ community to apply for this position.

Who You Are:

You are a detail-oriented accounting professional with strong accounts payable experience and a solid understanding of accounting principles. You take ownership of your work from initiation through completion, proactively identifying and resolving issues while ensuring accuracy, timeliness and strong intgernal controls. You communicate effectively with vendors and internal stakeholders, partner closely with the Finance team, and look for opportunities to improve processes and increase efficiency. Other than processing accounts payable transactions, you also prepare reconciliations and journal entries, resolve discrepancies, and support month-end and year-end close activities. You thrive in an independent, hybrid work environment and help establish, document and refine procedures that support sustainable and scalable operations.

Who we are:

At Habitat for Humanity Portland Region we believe that everyone deserves a stable and affordable place to call home. Founded in 1981, we have built and repaired homes in partnership with over 3,000 people across the Portland region. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International and operates out of three offices, four brick-and-mortar stores, one warehouse, and construction sites in Portland, Hillsboro, King City, Gresham, and Lake Oswego.

Habitat Portland Region is intentional about building a healthy and thriving organizational culture and envisions a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. All of our staff engage in continual learning and seek ways to operationalize equitable practices. Our Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.

Please visit our website and social media pages to learn more.

You’ll be responsible for:

Managing the full-cycle accounts payable process working within established accounting procedures and internal controls, while identifying opportunities for improvement

Reviewing, coding and entering vendor invoices in Quickbooks with departmental allocation calculations as handled in MS Excel

Tracking and driving invoice approvals through Smartsheets

Ensuring all payments are completed accurately and on time

Communicating with vendors and People Leaders to resolve invoice issues and inquiries

Maintaining well-organized records of invoices, approvals, and payments physically and digitally

Tracking payment due dates and prioritizing urgent items

Processing monthly corporate credit card activity via Concur, including receipt review, coding, approvals, and posting transactions in QuickBooks

Managing the team member reimbursement process beginning-to-end, including review, entry into QuickBooks, and payment processing

Identifying process inefficiencies, recommending solutions, and implementing approved improvements to increase accuracy, efficiency, and compliance.

Developing, documenting, and maintaining accounts payable procedures and workflows to support consistency and cross-functional collaboration.

Serving as a resource to internal stakeholders on accounts payable processes, requirements, and best practices.

To be successful in this role, you’ll have**:

4+ years of accounts payable experience (full-cycle strongly preferred)

Proficiency with QuickBooks

Experience with Smartsheets or similar approval workflow tools

Strong Excel skills (filtering, sorting, basic formulas)

Exceptional attention to detail and organizational skills

Demonstrated ability to work independently, prioritize competing deadlines, and drive work to completion with minimal oversight.

Strong problem-solving skills and sound judgment when resolving discrepancies and process issues.

A continuous improvement mindset with experience identifying, recommending, and implementing process enhancements.

Experience creating, documenting, and improving procedures and workflows.

Exceptional attention to detail, organization, and follow-through.

Strong communication skills and the ability to build productive working relationships across departments.

**Any combination of formal educa