Notable Estates Coordinator
Company: Heritage Auctions
Role summary
Notable Estates Coordinator is a role at Heritage Auctions in Beverly Hills, California, United States (on-site). Posted 2026-08-22. Experience level: 0-2. No degree required.
- Job title
- Notable Estates Coordinator
- Company
- Heritage Auctions
- Location
- Beverly Hills, California, United States
- Work arrangement
- on-site
- Category
- Healthcare Support
- Experience level
- 0-2
- Degree required
- No
- Date posted
- 2026-08-22
Heritage Auctions is looking for someone with a sharp eye for detail to help manage high-profile estate collections. It’s a fantastic entry-level opportunity if you have a passion for unique collectibles and want to kickstart a career in the auction world without needing a specific degree.
Job description
Description
Benefits
Medical, dental, and vision coverage
Paid time off
401(k) savings plans
Location: This is an in-person position based at our Beverly Hills, California office. 9420 Wilshire Blvd., Beverly Hills, CA 90212.
Duties and Responsibilities
Research potential Notable Estates collections, including gathering relevant background information on prospective collections and consignors.
Draft outreach emails, letters, and other correspondence related to prospective clients and collections.
Prepare auction proposals and supporting materials for presentation to prospective consignors.
Assist with the pickup of collections, including helping coordinate and support the collection process as needed.
Prepare and organize paperwork and documentation for incoming consignments.
Communicate with clients and coordinate with additional Heritage departments regarding consignments, collection information, and other related needs.
Monitor production deadlines and help ensure required materials and information are completed and provided within established timelines.
Assist with additional departmental projects and responsibilities as needed.
Perform other duties as assigned.
Compensation: $25/hr+
Requirements
Skills & Abilities
Strong writing and written communication skills, with the ability to prepare clear, professional correspondence and materials.
General familiarity with a wide range of popular culture subject matter and an interest in continuing to expand that knowledge.
Comfortable and confident interacting with clients in a professional manner, both verbally and in writing.
Experience using Microsoft Word and Excel for day-to-day business needs.
Experience with Adobe Photoshop and InDesign is preferred.
Flexibility to work additional hours or weekends when necessary to support departmental and auction needs.
Willingness to learn from, collaborate with, and contribute to a team environment.
Ability to work effectively in a fast-paced environment while managing multiple projects and priorities simultaneously.
Strong organizational and time-management skills, with attention to deadlines and follow-through.
Qualifications
Experience using Adobe Photoshop or InDesign.
Experience preparing professional written correspondence, documents, or other client-facing materials.
Experience working directly with clients, customers, or other external contacts in a professional setting.
Experience coordinating multiple tasks, deadlines, or projects and maintaining accurate supporting documentation.
Previous experience in auctions, collectibles, estates, museums, galleries, entertainment, or another related field would be a plus.
Familiarity with popular culture, entertainment, historical material, or collectible categories.
What Success Looks Like
Success in this role means being dependable, organized, and responsive while helping move prospective and incoming consignments through the required steps. The person in this position communicates professionally with clients and internal teams, keeps paperwork and supporting materials accurate, monitors deadlines, follows through on assigned tasks, and continues building knowledge of Heritage, its processes, and the subject matter supported by the department.
Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE