Human Resources Specialist

Role summary

Human Resources Specialist is a full-time role at Interfaith Ministries for Greater Houston in Houston, Texas, United States (on-site). Posted 2026-08-27. Salary: USD 24–26 per hour. Experience level: 2-5.

Job title

Human Resources Specialist

Company

Interfaith Ministries for Greater Houston

Location

Houston, Texas, United States

Work arrangement

on-site

Employment type

full-time

Category

Software Engineering

Salary

USD 24–26 per hour

Experience level

2-5

Date posted

2026-08-27

Job description

About the Organization

Interfaith Ministries for Greater Houston, now IM Houston , is Greater Houston’s longest-serving interfaith-based social services organization. Originally founded in 1964 as Protestant Charities, we’ve evolved to reflect Houston’s rich diversity of faiths and cultures. Our mission is to bring people of diverse faith traditions together for dialogue, collaboration, and service, as a demonstration of our shared beliefs

While our name and logo have been refreshed, our commitment to empowering individuals and uniting communities has never been stronger. Our core services include:

Meals on Wheels/Animeals

Refugee Services

Interfaith Relations and Community Partnerships

Volunteer Houston

Position Summary

The Human Resources Specialist will support the full employee lifecycle by coordinating recruitment, hiring, onboarding, employee records, payroll documentation, compliance, and HR reporting. Responsibilities include partnering with departments on staffing needs, managing job postings and requisitions, screening and interviewing candidates, coordinating reference and pre-employment checks, and facilitating a smooth onboarding experience.

The position maintains accurate employee records and HR data in ADP, processes personnel and payroll documentation, manages employment verifications, and oversees compliance activities including I-9s, work authorization, MVRs, workers’ compensation, background and drug screenings, and required reporting. The role also supports HR communications, employee ID badges, invoices, data requests, and HR reports and queries.

Main Responsibilities

Recruitment and Onboarding

Partners with departments on recruitment needs based on business strategy

Assist with job descriptions, and post positions on appropriate sites

Manage requisition approval process for new recruitment

Review and track applicants through the Applicant Tracking System

Schedules and conduct phone screens and interviews with candidates

Solicits feedback from hiring managers about candidates' knowledge and skills

Follow-up with candidates throughout the interview and hiring process

Conducts reference checks for final candidates

Ensures the requisition process is complete prior to offer

Coordinates with Senior HR Manager to make an offer to candidate

Sends new hire paperwork to candidate electronically through ADP and coordinates all pre-employment checks

Facilitate a smooth onboarding experience for new employees

Records and Data Management

Maintain electronic files and scan all personnel related documents into personnel files in ADP

Prepare bi-weekly payroll packet for review and processing

Initiate action forms and acquire signatures for payroll processing (new hire, change, bonus, termination, and any personnel information/changes)

Maintain MVR and auto insurance for all employees for audit records and reporting

Process employment verifications for present and past employees

Ensure that reports are complete for all potential workers’ compensation claims and manages process which includes tracking and maintaining all accidents

Manage pre-employment, random and annual employee checks including background, drug and post-accident

Responds to internal and external requests pertaining to IM’s human capital, including EEO data

Maintain employee contact information to oversee EZ text communication for notifying employees of pending emergencies, potential business closures, procedures and reporting

Prepare and enter monthly invoices for Background checks, drug screens and quarterly unemployment payments

Verify I-9’s for new hires

File monthly DADS report with appropriate State and Federal agencies to ensure compliance

Maintain work authorization status for employees

Create ID badges for staff

Develop queries and create/run various HR reports for other departments as required

Qualifications, Skills & Experience

High school diploma or equivalent required. Bachelor’s degree preferred

At least three years of human resources and recruitment experience

Nonprofit/social services experience is strongly preferred

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); Experience with HR databases and HRIS systems (ADP strongly preferred); Ability to work with other relevant software

A high degree of proficiency working independently, as well as part of a team

Ability to prioritize and meet multiple deadlines under pressure

Excellent written and verbal communication skills

Able to work independently with minimal supervision and meet deadlines.

Detail oriented with excellent organizational skills

Strong customer service skills

Ability to work with individuals from diverse backgrounds

Reliable transportation, valid Driver's License, auto registration, inspection, and automobile liability insurance are required

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.