Executive Assistant to the Co-Founder and President
Company: Mavida Health
Role summary
Executive Assistant to the Co-Founder and President is a full-time role at Mavida Health in Los Angeles, California, United States (remote). Posted 2026-09-09. Experience level: 5-10.
- Job title
- Executive Assistant to the Co-Founder and President
- Company
- Mavida Health
- Location
- Los Angeles, California, United States
- Work arrangement
- remote
- Employment type
- full-time
- Category
- Administrative
- Experience level
- 5-10
- Date posted
- 2026-09-09
Mavida Health is looking for a dedicated Executive Assistant to support their Co-Founder and President in a fully remote, full-time capacity. This is a fantastic opportunity to make a real impact from anywhere, working closely with leadership in a growing health tech company.
Job description
Mavida Health is an online therapy and psychiatry platform focused on supporting women through major transitional moments in life - from PMOS & PMDD through Menopause and everything in between. We provide integrated, evidence-based care through individual, group, and couples therapy as well as medication management, co-founded and led by reproductive psychiatrist Dr. Sarah Oreck.
Now a WPS Healthcare Company, Mavida Health combines the best of both worlds: the speed, autonomy, and impact of a high-growth startup with the resources and reach of a legacy healthcare organization. Our team is small, nimble, and mission-driven, which means ideas move quickly, decisions are made close to the work, and every employee plays a meaningful role in shaping the company's future. As we continue to grow, we're looking for people who are excited to build, innovate, and help redefine women's mental healthcare at scale.
We are looking for an Executive Assistant to partner directly with our Co-Founder and President, Dr. Sarah Oreck.
Dr. Oreck is a board-certified reproductive psychiatrist, a company founder, a frequent speaker and media voice, and a mother of three. This is not an entry-level coordination role. We're looking for someone who has supported a startup founder or C-suite leader before, who knows how to adapt when priorities shift three times in a week, and who builds the systems that keep an executive ahead of it rather than buried under it.
This is a fully remote role. You'll need to be available during Pacific Time core hours and responsive when something time-sensitive comes up outside them.
The Executive Assistant will:
Own the CEO's calendar end-to-end- scheduling, prioritizing, resolving conflicts, and protecting time for deep work and clinical hours
Manage a high-volume inbox: triage what comes in, flag what needs her, and draft responses on her behalf
Prepare briefing materials, agendas, and background research ahead of leadership, partner, payer, and press meetings
Capture notes and action items, then drive follow-up to closure across the leadership team
Book and manage all travel, including itineraries, ground transportation, and contingency plans
Manage inbound speaking, podcast, panel, and media requests - vetting, scheduling, prep, and logistics
Coordinate leadership meetings, offsites, and all-hands logistics
Process expenses, manage vendor and subscription accounts, and maintain organized digital filing systems
Support board and reporting logistics, including materials prep and deadline tracking
Provide a defined level of personal scheduling and logistics support, coordinating the practical overlap between a founder's professional and personal calendars
Take on special projects that free up executive bandwidth - research, drafting, process design, and cleanup work
Be comfortable wearing multiple hats - even those that don't fit squarely and traditionally within your job description, because hey, we're a startup!
5+ years supporting senior executives, including at least 2 years directly supporting a founder or C-suite leader at an early- or growth-stage startup
Demonstrated success in a fully remote role - you know how to build trust and stay in sync without an office
Exceptional attention to detail. You proofread; you double-check
Strong written and communication skills. You can draft an email in someone else's voice and have it land correctly
Sound judgment and comfort with ambiguity. You make decisions, escalate the ones that need input, and operate with autonomy
Absolute discretion with confidential information - company, financial, and personal
Self-starter with a "no problem is too big or too small" attitude
Fluency with Google Workspace, Slack, and modern scheduling and project management tools; quick to learn new systems or implement ones that are beneficial for productivity
Availability during Pacific Time core hours
Passion for women's healthcare, maternal healthcare, and/or mental healthcare - and the desire and drive to change the dismal status quo
Comprehensive training/onboarding
Medical/Dental/Vision insurance, plus Health Savings Account (HSA) for relevant plans
401(k) through Betterment
Flexible PTO: Mavida Health offers paid time off to full-time employees for vacations, holidays, sick days, and personal time, as well as a unique flex time policy that covers shorter breaks
Personal equipment budget (Apple laptop + one auxiliary item)
Opportunities for ongoing mentorship, in-person meetings, and professional development
Apply for Executive Assistant to the Co-Founder and President at Mavida Health