Operations Administrative Assistant
Company: MaxCyte, Inc
Role summary
Operations Administrative Assistant is a full-time role at MaxCyte, Inc in Rockville, Maryland, United States (on-site). Posted 2026-10-10. Experience level: 2-5.
- Job title
- Operations Administrative Assistant
- Company
- MaxCyte, Inc
- Location
- Rockville, Maryland, United States
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Administrative
- Experience level
- 2-5
- Date posted
- 2026-10-10
This is a fantastic opportunity to join MaxCyte, Inc. as a full-time Operations Administrative Assistant. You'll be instrumental in supporting key departments by managing crucial purchasing processes, working with suppliers, and ensuring timely delivery of materials. It's a role with a good level of responsibility where your organizational skills will be highly valued.
Job description
Description
The Operations Administrative Assistant is responsible for purchasing materials and services for the Operations, Quality, Facilities and Engineering groups. This individual works under general supervision.
Job Responsibilities:
Manage supplier relationships by obtaining quotes, monitoring lead times, placing purchase orders, tracking deliveries, and resolving supplier performance and order-related issues.
Procure inventory materials required to support manufacturing, operations, and engineering activities while ensuring timely availability and adherence to budget and supply requirements.
Procure indirect materials, MRO (Maintenance, Repair, and Operations) supplies, and operational consumables, including gowning, cleaning supplies, labels, hardware, tools, office supplies, and related items.
Create, maintain, and update supplier records in NetSuite, ensuring accurate vendor information, contact details, and system data integrity.
Track open purchase orders and proactively follow up with suppliers to ensure on-time delivery, communicating material status, delays, and risks to internal stakeholders.
Coordinate inventory cycle counts with warehouse personnel and assist in investigating and reconciling inventory discrepancies to maintain inventory accuracy.
Support resolution of receiving discrepancies, invoice issues, and supplier-related concerns by coordinating with suppliers, Finance, Warehouse, and internal stakeholders to achieve timely resolution.
Generate and maintain purchasing, inventory, and supplier performance reports, maintain organized purchasing documentation, and ensure compliance with all applicable company policies related to quality, health, safety, and environmental requirements.
Requirements
Associate’s/Bachelor’s degree and a minimum of 2 years of purchasing experience; or equivalent
Experience working in a procurement role creating Purchase Orders
Experience with NetSuite or similar ERP system is preferred
Proficient in computer programs including MS Office [Outlook, Word, PowerPoint, and Excel]
Ability to exercise considerable discretion, judgment, tact, and diplomacy and maintains confidentiality
Strong communication skills; verbal, listening, and writing
Highly organized, detail oriented, ability to multi-task and shift priorities
Ability to work under pressure and meet deadlines
Ability to work independently with minimal supervision and work in a team environment
Proactive problem solving and strong time management skills with the ability to manage changing priorities
MaxCyte offers a base salary, annual bonus, and equity. MaxCyte also offers a comprehensive benefits package including health, dental, vision, life, and disability insurance and generous time off.
MaxCyte is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status
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