Executive Associate to CEO
Company: Orien Trade
Role summary
Executive Associate to CEO is a full-time role at Orien Trade in Tartu, Estonia (on-site). Posted 2026-09-10. Experience level: 5-10.
- Job title
- Executive Associate to CEO
- Company
- Orien Trade
- Location
- Tartu, Estonia
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Software Engineering
- Experience level
- 5-10
- Date posted
- 2026-09-10
Looking for a sharp and organized Executive Associate to support a busy CEO. This is a fantastic opportunity to get in on the ground floor of a growing company and make a real impact, with a competitive salary and benefits package. No degree is required, so if you're a motivated self-starter with excellent administrative skills, this could be the perfect fit for you.
Job description
Join us!
About the Role
We are looking for an exceptional Executive Associate to our CEO to provide high-level analytical, operational and execution support.
This is a demanding and high-trust role for someone with strong analytical ability, excellent judgement, exceptional written communication and outstanding follow-through. You will support the CEO in structuring business priorities, preparing decision materials, analysing performance and following up on key strategic and operational initiatives across the group.
The role is based in Tartu and requires willingness to travel when needed.
Key Responsibilities
Support the CEO in preparing, structuring and following up on key business priorities, decisions and projects
Assess incoming topics, information and requests to determine what requires CEO attention and what should be delegated or handled elsewhere
Prepare concise briefings, summaries, presentations, decision materials and follow-up notes for CEO review
Analyse business performance, KPIs, forecasts, financial models and business cases to support management decisions
Support business planning, strategic projects, investment cases, operational reviews and growth initiatives
Coordinate selected cross-functional projects and ensure clear ownership, deadlines and follow-through
Draft professional internal and external communication, management documents and executive-level presentations
Use AI tools such as ChatGPT and other LLMs to improve research, drafting, analysis, workflow efficiency and information structuring
Handle highly confidential business, shareholder, M&A, supplier, compensation and employee-related information with absolute discretion
Qualifications
Master’s degree is required
Comprehensive university degree, ideally in economics, business, finance, engineering, mathematics, computer science, law or another analytically demanding field.
Strong academic results
Ideally 4 to 8 years of experience in a demanding analytical and execution-focused environment
Relevant background in strategy consulting, investment banking, private equity portfolio work, CEO or Founder Office, corporate strategy, business operations or a high-growth scale-up environment
Strong quantitative ability and ability to work independently with business, financial and operational information
Near-native professional written and spoken English
Advanced practical experience using AI tools such as ChatGPT or other LLMs in a work context
Who We're Looking For
You have excellent judgement and can understand what requires CEO attention and what should be handled elsewhere
You are highly analytical and can independently understand financial models, KPIs, forecasts and business cases
You write exceptionally well and can turn complex topics into clear, concise and actionable business communication
You have very strong ownership and follow-through, and you make sure important topics do not lose momentum
You are structured, proactive and comfortable working with ambiguity, changing priorities and sensitive information
You are an advanced practical AI user and can build workflows around ChatGPT or other LLMs while verifying sources and understanding AI limitations
You are discreet, mature and reliable when handling confidential information
What We Offer
A high-impact role working directly with the CEO of a growing international beauty distribution company
Exposure to strategic decision-making, business planning, operations and group-level priorities
Opportunity to work with leading K-beauty, J-beauty and international beauty brands across European markets
A dynamic, entrepreneurial and international working environment
Flat organisational structure with high ownership and direct responsibility
Opportunities for professional growth, learning and development
In addition to base salary, this position qualifies for performance bonus (up to 20% of base salary)
About us
Orien Trade is a fast-growing player in the beauty retail space, bringing leading K-beauty and J-beauty brands to market and building long-term partnerships with retailers, distributors, and e-commerce players across the region. We're a flat, entrepreneurial organization where initiative is rewarded, and where our people are as much a part of our story as the brands we represent.