Global Events Planning Supervisor

Role summary

Global Events Planning Supervisor is a full-time role at Rotary Club of Monroe, Louisiana in Evanston, Illinois, United States (hybrid). Posted 2026-10-13. Salary: USD 90,900–101,000 per year. Experience level: 5-10.

Job title

Global Events Planning Supervisor

Company

Rotary Club of Monroe, Louisiana

Location

Evanston, Illinois, United States

Work arrangement

hybrid

Employment type

full-time

Category

Software Engineering

Salary

USD 90,900–101,000 per year

Experience level

5-10

Date posted

2026-10-13

Job description

Job Title: Global Events Planning Supervisor

Area: Global Events & Experience

Reports to: Manager of Global Events & Experience

Classification: ​Exempt

Location: Evanston, IL

This position is designated as Hybrid - Fully Flexible and expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.

Position Overview

This position supports the Meetings & Events team, responsible for supervising the meeting planner corps at Rotary International. You will have the opportunity to supervise the meeting planners and coordinators and work with a variety of stakeholders for successful execution of an evolving portfolio of events supporting the mission of the organization. Your contribution will serve to provide appropriate resource allocation, exceptional customer service and a seamless planning experience for internal clients and existing and new portfolio meetings.

You Will Have

Bachelors degree in Business Administration, Project Management or hospitality management, or equivalent work experience.

3 years’ experience in supervising a team of 3 or more

5 years’ experience in meeting planning

Proficient user of Microsoft Office Suite, project management software, and time management tools

Strong performance management skills: motivation, workforce planning, conflict resolution, coaching.

Interpersonal skills to effectively communicate with volunteer leadership, and internal and external contacts.

Superior project management, interpersonal, oral and written communication skills

You Are Good At

Being accountable and driving accountability from your team

Collaborating with peers to work effectively in a deadline-driven and data-driven environment; key contacts include other members of the Meetings & Events team, Learning and Development, Global Communications, Senior Leader Support, Information Technology, Building Facilities, and other departments at Rotary International

Prioritizing multiple tasks in a dynamic environment

Communicating orally and in writing; must communicate concisely, persuasively, and clearly for different audiences, including international executive and volunteer leadership.

Demonstrating attention to detail and commitment to accuracy

Contract negotiation with working knowledge of applicable contract law and risk management principles

Budget and financial management

Providing clear instructions and feedback

Data analysis, problem solving and independent solution development

You Will Be Responsible For

Procurement & Budget

Contributes to developing, monitoring and oversight of budgets, forecasting and monitoring payment of US$3-US$4 million of meeting expenses annually

Supervising and assisting team members who are principle negotiators in bidding and contract negotiations for all service providers including, but not limited to, interpretation equipment, decorating, security, shipping, signage, medical services, equipment and furniture rental, and communication equipment;

Supervising and assisting team members who are managing external service providers to deliver services in support of domestic and international events

Supervising final reconciliation of all related invoices, as well as overseeing payment authorization for all contracted vendors

Portfolio Management & Execution

Providing supervision and support for planners responsible for a portfolio of international and domestic meetings held at One Rotary Center and in other destinations including International Convention, International Assembly, Council on Legislation, learning opportunities for regional officers, donor recognition and cultivation events, UN days, and other events with impact on Rotary International and the Rotary Foundation

Assigning work associated with portfolio events to meeting planning corps

Measuring team capacity, identifying periods of capacity constraint and recommending strategies for mitigation

Assessing known and new requests for planning support and capacity requirements based on intake interview

Maintaining records of all portfolio meetings for debrief discussions, evaluation against intake information, assignment of planners, skill development, and archival purposes

Team Management & Administrative Duties

Supervising a team of 5-6 professionals

Supervising the development and delivery of service and equipment requirements for all events supported by the team

Holding the team accountable for deliverables’ quality and timeliness

Develops staff assignment lists, including onsite assignments and job descriptions in consultation with the Manager, Global Events Experience

Build team competency by cross training on departmental tasks, and seeking appropriate professional development and skill-building opportunities

Contributing to reports, manuals, and publications as needed

Updating and maintaining policies & procedures

Contributing to RI Board and Foundation Trustee items related to the work of the department as requested

Volunteer Engagement

Liaises with volunteers on an as needed basis

Other

Travels domestically and internationally up to 10% of the time.

Participates in enterprise projects as required

Assists Meetings & Events team with other projects as requested.

Able to work long days, walk for extended periods of time, climb stairs, and lift up to 20 lbs.

Leadership Attributes

Engagement: Foster relationships by hearing, recognizing, and valuing others.

Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.

Collaboration: Builds partnersh