Geotechnical Project Coordinator/Administrative Assistant

Role summary

Geotechnical Project Coordinator/Administrative Assistant is a full-time role at Stantec in Edmonton, Alberta, Canada (hybrid). Posted 2026-08-06. Experience level: 2-5.

Job title

Geotechnical Project Coordinator/Administrative Assistant

Company

Stantec

Location

Edmonton, Alberta, Canada

Work arrangement

hybrid

Employment type

full-time

Category

Administrative

Experience level

2-5

Date posted

2026-08-06

Job description

Are you a passionate and driven professional looking to make a real impact on your community? Build the foundation for a lasting and successful career with our geotechnical engineering team. Stantec is a global engineering and architecture consulting firm dedicated to creating sustainable and innovative solutions. Our geotechnical team is looking for an enthusiastic individual to join our team and embark on a purpose-driven career.

Your Opportunity

Stantec is seeking a Project Coordinator / Administrative Assistant to join our geotechnical team in the Edmonton, AB office. In this role, you will provide administrative, project coordination, and operational support to a team of engineers, technologists, and project managers. You will play an important role in supporting project delivery, business operations, client service, and team coordination across our geotechnical practice.

Your Key Responsibilities

Project Coordination and Administrative duties:

Provide day-to-day administrative support to local technical and leadership teams.

Coordinate travel arrangements and accommodation, including workspace management, equipment and office/lab supplies, as necessary

Prepare, review, and format reports, proposals, presentations, and project documentation.

Maintain electronic filing systems and project records.

Coordinate office meetings, workshops, training sessions, and client events

Assist project managers with project setup, execution, closeout, and document management activities.

Develop and maintain project management documentation and project tracking tools with guidance from project managers.

Assist with staff timesheet and expenses, as necessary.

Assist with project/lab billing, invoice preparation, and financial tracking.

Assist with proposal submissions, staff resumes/CV updates, and business development initiatives, with guidance from respective leads.

Support subcontractor administration, including onboarding, agreements, and documentation requirements.

Facilitate onboarding activities for new employees and project team members.

Support project HSSE documentation, including training records management, hazard assessments, work procedures, and project-specific safety documentation.

Promote a strong health, safety, security, and environment culture and actively participate in Stantec’s HSSE Program.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.