Administrative Assistant III

Role summary

Administrative Assistant III is a full-time role at The Salvation Army in United States (on-site). Posted 2026-08-27. Experience level: 2-5.

Job title

Administrative Assistant III

Company

The Salvation Army

Location

United States

Work arrangement

on-site

Employment type

full-time

Category

Administrative

Experience level

2-5

Date posted

2026-08-27

Job description

Description:

Job Description Summary:

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs. Duties and Responsibilities:

Work Environment:

Office Location: [Location] Campus – Onsite

This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.

Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

An Asterisk (*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support

As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.

Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.

Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.

Utilize appropriate online/electronic systems to accomplish administrative tasks.

Provide staffing and support for university events.

Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.

Assist with opening and closing the campus. (40%) General Support

Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.

Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.

Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.

Other duties as assigned.

Skills and Abilities:

Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities

Ability to promote positive interactions between faculty, staff, students, and public

Demonstrated ability to handle privileged information in a confidential manner

Ability to read and carry out instructions

Ability to hear, understand, and carry out verbal instructions

Knowledge of proper grammar, punctuation, and spelling

Ability to perform basic mathematical calculations, including fractions, decimals, and percentages

Ability to read and write memos and correspondence in a clear concise manner

Ability to organize and prioritize workload

Ability to concentrate and tolerate interruptions by students and faculty

Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public

Skilled in typing, word processing, shorthand, or tape dictation

Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

Education and/or Experience:

High school diploma and formal secretarial training

Associate degree preferred

Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity

Work Environment:

Office Location: Foster City Campus – Onsite

This is an onsite position based in Foster City, CA, requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.

Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.

Employee Status:

Regular Exemption Status:

United States of America (Non-Exempt) Time Type:

Full time Job Shift:

Pay Range:

up to $28/hour, non exempt based on experience

Organization:

At Samuel Merritt University (SMU), we are dedicated to fostering a supportive, inclusive community committed to advancing healthcare through exceptional education, compassionate care, and community service. Known for our leading-edge programs in health sciences, SMU equips students and faculty with the knowledge and skills to make impactful contributions to health and wellness.

We are proud to be an equal opportunity employer. SMU welcomes applicants from all backgrounds and is committed to creating an inclusive workplace where anyone can thrive and reach their full potential.

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

Benefits

Samuel Merritt University offers a comprehensive benefits package that includes:

Medical, dental, and vision insurance

Mental health and wellness resources

Education reimbursement

Employee discounts through Marketplace

Paid vacation, sick leave, and parental leave

Nine paid holidays, plus a paid holiday break between Christmas and New Year’s Day

Two floating holidays

One paid Volunteer Work Day

Five Education Leave Days

Important Notice: Beware of Fraudulent Job Offers

Samuel Merritt University has been made aware of individuals posing as SMU recruiters, particularly for remote positions. To help protect yourself, please keep the following in mind:

All legitimate job openings are posted on the SMU Careers page and trusted job boards.

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