Front Desk Coordinator
Company: The TJX Companies, Inc.
Role summary
Front Desk Coordinator is a full-time role at The TJX Companies, Inc. in Madrid, Community of Madrid, Spain (on-site). Posted 2026-08-24. Experience level: 2-5.
- Job title
- Front Desk Coordinator
- Company
- The TJX Companies, Inc.
- Location
- Madrid, Community of Madrid, Spain
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Hospitality
- Experience level
- 2-5
- Date posted
- 2026-08-24
You would be the face of the office, managing daily arrivals and helping keep operations running smoothly in a welcoming environment. It is a fantastic opportunity to build your professional reputation within a large, established company while gaining valuable experience in front-office administration and stakeholder communication.
Job description
At TJX Europe, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritises your development. Whether you’re working in our Distribution Centers, Corporate Offices, or Retail Stores—TK Maxx & Homesense, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX team—a Fortune 100 company and the world’s leading off-price retailer.
Job Description:
The Front Desk Coordinator ensures a solid and reliable administrative support of all Front of house related tasks in the TJX Europe office in Madrid providing dedicated administrative support and coordination of operations. The WPS team structure is set up to share best practice and work collaboratively as one team, delivering reliable and consistently high levels of support to the business. He/She/They should have the ability to multi-task, possess excellent attention to detail and be self-motivated and at the same time be able to work cross countries and cover tasks for other front of House Coordinators in R1 and R2 where necessary. Fluent English, friendly attitude and excellent telephone manners are a must.
Front of House Administration
Run the office operations in a professional and welcoming manner
Manage an efficient in-coming and out-going postal facility for the business including couriers, special deliveries and overseas requirements
Organise meetings and caterings on request
Manage services on request, such as taxi bookings, flower deliveries, etc.
Ensuring a smooth flow of information between departments
Order stationary and relevant supplies for office, including inventory management
Administrative tasks for functional operations to support organisational effectiveness and efficiency
Identify opportunities to continuously improve processes and procedures
Assist with researching new initiatives for the workplace environment
Support the development of the WPS vision and strategy
Developing close relationships with colleagues and the local team
Primary contact for service partners, suppliers and contractors
Execution of individual tasks, which essentially belong to the main purpose of the job role
Budget & Purchase Orders
Arrange new vendors and catalogue entries in Oracle
Create POs and Capex POs in Oracle, approve and monitor the payments
Functional budget tracking - Oversee the budget and spend for WPS related items and a ssist management team with preparing & maintaining WPS budgets for each FY
Health & Safety
Ensuring that health and safety policies are up to date and that the office is a safe place to work
Collaborate with the H&S Team for all safety topics and support with updating measures
Office Services
Support other corporate departments like FM, IT or Projects with general administration tasks like eg. furniture orders/moves, technical support for IT issues and small WPS projects
First contact for third party service providers and landlord/Spaces Center Manager with the ability to forward requests to the correct internal departments or WPS supervisor for escalation
Support INT Comms or Wellbeing with the organisation of events for the office such as Summerfest/Winterfest etc.
Close collaboration with the Cultural Champion in Spain
Office Security
Support with New Starter onboarding for all functions based in Madrid
Report any security issues to WPS supervisor
Run an efficient visitor Management
Continuous Improvement
Support the WPS department where there is impact to cross European operational efficiencies
SKILLS / EXPERIENCE / TRAINING
Knowledge, Skills and Attributes:
Fluent in Spanish and English, Third Language welcome
Builds great working relationships with team and associates
Great office skills, MS Office software (Excel, Power Point etc.) and ability to learn new programs
Excellent communicator in written and verbal formats
Confident and with strong work ethic
Be able to work in a fast-paced environment
Performance focused with the ability to prioritise, and meet deadlines
Share important information in a timely manner with line manager
Able to Demonstrate:
Proactive and highly motivated with a can-do attitude
Highly organised and efficient working style showing own initiative
Ability to make quick decisions and set priorities while remaining flexible
Hands on mentality
As proud as we are of our past success, it’s our future that excites us most. We strive to provide opportunities for growth, recognition and a competitive salary and benefits package. Share our determination to think bolder and bigger, and be part of our future. We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation.
Address:
Calle Pinar 7
Location:
EUR Home Office Madrid ES