Institute on Public Safety and Social Justice Program & Fiscal Coordinator
Company: Adler University
Role summary
Institute on Public Safety and Social Justice Program & Fiscal Coordinator is a full-time role at Adler University in Chicago, Illinois, United States (on-site). Posted 2026-10-04. Salary: USD 58,000–63,000 per year. Experience level: 2-5.
- Job title
- Institute on Public Safety and Social Justice Program & Fiscal Coordinator
- Company
- Adler University
- Location
- Chicago, Illinois, United States
- Work arrangement
- on-site
- Employment type
- full-time
- Category
- Administrative
- Salary
- USD 58,000–63,000 per year
- Experience level
- 2-5
- Date posted
- 2026-10-04
This full-time role at Adler University offers a great opportunity to support the Institute on Public Safety and Social Justice. You'll handle important administrative and fiscal tasks, working closely with the Associate Director and University Finance team. It's a chance to be central to daily operations and make a real impact.
Job description
We are seeking a Program & Fiscal Coordinator to join Adler University’s Institute on Public Safety and Social Justice (IPSSJ) and provide administrative, fiscal, and data support to the Associate Director and Institute. This position will play an important role in supporting the day-to-day operations of IPSSJ, including fiscal tracking, grant reporting, data management, budget monitoring, and coordination with the University’s Finance team and external funders.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is an opportunity to contribute to the work of IPSSJ while helping ensure that the Institute’s fiscal, data, and grant-related responsibilities are accurate, timely, and well managed.
Education and Experience
Bachelor’s degree from an accredited college or university.
One to three years of experience in finance operations, grant administration, fiscal management, data management, or a related field.
Experience with fiscal management, accounting, administrative tasks, or financial reporting software.
Experience with budget preparation, monitoring, and financial reporting.
Experience with grant/non-profit data entry, data management, and reporting.
Knowledge, Skills, and Abilities
Working knowledge of basic accounting principles and practices, including maintaining accurate financial records.
Knowledge of fiscal tracking, budget monitoring, reconciliation, and financial reporting.
Ability to maintain accurate and organized financial and grant-related records.
Ability to collect, enter, organize, and maintain data accurately.
Ability and willingness to learn and effectively use databases, financial systems, grant tracking systems, and other technology required for the position.
Strong computer skills, including proficiency with Microsoft Office applications.
Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Strong attention to detail and ability to identify discrepancies or inconsistencies.
Ability to work independently while also collaborating effectively with the Associate Director, University departments, funders, and other partners.
Essential Duties and Responsibilities
Support the Associate Director with the day-to-day fiscal, data, grant administration, and administrative operations of the Institute on Public Safety and Social Justice.
Monitor expenses, revenues, and other financial transactions and maintain accurate fiscal records.
Assist with budget preparation, monitoring, and tracking for Institute activities and grant-funded programs.
Reconcile invoices, receipts, expense reports, and other financial documentation.
Prepare and maintain financial records and supporting documentation in accordance with University policies and grant requirements.
Prepare financial reports for grant funders and the University Finance department in accordance with required deadlines and guidelines.
Prepare data reports for grant funders and other stakeholders in accordance with required deadlines and guidelines.
Collect, enter, clean, organize, and maintain program and financial data.
Coordinate with the Finance department to support financial processes, reporting, and grant-related requirements.
Coordinate accounts payable and accounts receivable processes related to Institute activities, as appropriate.
Assist with the preparation of monthly, quarterly, and annual fiscal reports.
Assist with the preparation of monthly, quarterly, and annual data and program reports.
Monitor fiscal and data processes to ensure information is accurate, complete, and submitted on time.
Identify financial or data discrepancies and work with the appropriate individuals to resolve them.
Prepare expense reports and supporting documentation for review and approval.
Maintain organized records and documentation related to grants, fiscal activities, and reporting.
Perform other related duties in support of the Institute and Associate Director.
Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Salary Range: $58,000.00 - $63,000.00
Universal Core Behaviors:
Commitment to Adler’s Mission
Acts with personal integrity, honesty, and compassion in all professional responsibilities.
Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
Contributes to a culture that advances health, well-being, and community connection — locally and globally.
Respects and values colleagues and community partners.
Accountability and Excellence
Demonstrates results-oriented focus and commitment to quality.
Consistently meets deadlines and delivers work of high professional standard.
Prioritizes service and responsiveness.
Seeks opportunities to improve efficiency, effectiveness, and resource use.
Takes ownership of performance, seeks feedback, and accepts responsibility for actions.
Communication
Communicates with respect, diplomacy, and professionalism.
Demonstrates active listening and comprehension.
Expresses ideas clearly and effectively in both oral and written forms.
Keeps colleagues informed in a timely and transparent manner.
Collaboration and Teamwork
Actively contributes to and engages with colleagues, partners, and communities.
Builds relationships rooted in respect, empathy, and trust.
Demonstrates curiosity, courage, and integrity in guiding work and decisions.
Makes thoughtful, informed decisions that b