Office Administrator - Hingham, MA

Role summary

Office Administrator - Hingham, MA is a role at Advisor Talent Solutions in Hingham, Massachusetts, United States (on-site). Posted 2026-09-03. Experience level: 0-2. No degree required.

Job title

Office Administrator - Hingham, MA

Company

Advisor Talent Solutions

Location

Hingham, Massachusetts, United States

Work arrangement

on-site

Category

Administrative

Experience level

0-2

Degree required

No

Date posted

2026-09-03

Job description

Position: Office Administrator

Firm: South Shore Retirement Services

Location: Hingham, MA

Overview:

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? South Shore Retirement Services in Hingham, MA is looking for a strong Office Administrator to join our reputable financial firm as the welcoming first face our clients see. In this pivotal role, you will create a positive and lasting first impression both in person and over the phone, ensuring every client feels valued and supported from the moment they enter our office.

The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must!

What You’ll Do:

Greeting clients, prospects, and visitors

Answering and directing incoming calls

Managing and coordinating calendars for our advisors and leadership team

Scheduling, confirming, and updating client and prospect meetings

Emailing clients and prospects regarding appointments and meeting updates

Maintaining information and meeting activity in HubSpot

Coordinating conference room schedules and preparing rooms for meetings

Keeping the reception area and conference rooms organized and stocked

Maintaining kitchen and office supplies

Handling incoming and outgoing mail and packages

Providing general administrative support to the advisors and leadership team

What We’re Looking For:

High School Diploma

1+ years of administrative office experience in a fast-paced environment

Demonstrates strong proficiency and confidence working across various platforms and operating systems including Microsoft Office Suite and CRM’s (HubSpot, Redtail or SalesForce)

Must be able to multitask effectively in a fast-paced environment, managing competing priorities while maintaining a high level of accuracy and attention to detail

Demonstrates exceptional organizational skills by efficiently managing multiple client requests and prioritizing time sensitive tasks

Excellent communication; written and verbal

Exhibits meticulous attention to detail and a commitment to accuracy

Skilled in building strong, trust-based relationships with clients by providing attentive, personalized service and guidance

Self-starter who takes initiative and works well independently

Demonstrates strong integrity and a commitment to ethical conduct, especially when handling confidential client information and financial matters

Bonus Points:

Experience working in the financial industry is a plus!

What You’ll Get:

Pay & Perks:

$52,000 - $60,000/yr, depending on experience

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Professional development opportunities

Schedule:

In office: Monday – Friday, 8:30am – 5:00pm

Presented by Advisor Talent Solutions

Advisor Talent Solutions, part of the AE Management, LLC family of companies, supports independent advisor businesses with their hiring needs. We are not the employer for this position. If you are selected, your employer will be the hiring business. Our team is your main point of contact initially and will guide you through the application process.

Learn more about our approach and services at advisortalentsolutions.com