Interview Process & Recruitment Coordinator
Company: CodeNinja
Role summary
Interview Process & Recruitment Coordinator is a contract role at CodeNinja in Riyadh, Riyadh Region, Saudi Arabia (on-site). Posted 2026-08-23. Experience level: 2-5.
- Job title
- Interview Process & Recruitment Coordinator
- Company
- CodeNinja
- Location
- Riyadh, Riyadh Region, Saudi Arabia
- Work arrangement
- on-site
- Employment type
- contract
- Category
- Logistics & Warehousing
- Experience level
- 2-5
- Date posted
- 2026-08-23
You’ll love this opportunity to help shape the team at CodeNinja by managing the day-to-day flow of our interview process. It’s a perfect fit if you enjoy keeping things organized, thrive on clear communication, and want to play a key role in bringing new talent on board in a fast-paced environment.
Job description
About the Role We are looking for a highly organized and proactive Interview Process & Recruitment Coordinator to manage and coordinate the end-to-end recruitment and interview process between Jeel, staffing vendors, project teams, hiring managers, and customers.
The role will be responsible for ensuring timely resource fulfillment, smooth interview coordination, accurate recruitment tracking, vendor management, and onboarding readiness. The ideal candidate should have strong coordination, communication, stakeholder management, and recruitment operations skills.
Key Responsibilities Coordinate resource requests from Delivery Leads, Project Managers, Project Owners, and Customers, ensuring timely fulfillment of staffing requirements.
Manage the end-to-end interview process, including interview scheduling, candidate communication, vendor coordination, interview panel coordination, and feedback collection.
Act as the primary point of contact between staffing vendors, hiring managers, project teams, and Customers throughout the recruitment lifecycle.
Maintain and monitor candidate pipelines, interview schedules, hiring trackers, recruitment dashboards, and status reports.
Follow up with all stakeholders to ensure timely completion of interviews, feedback, approvals, and hiring decisions.
Coordinate candidate onboarding and mobilization activities, ensuring Day-1 readiness and smooth deployment to projects.
Monitor staffing vendor performance against agreed SLAs, including candidate submission timelines, candidate quality, interview coordination, and fulfillment targets.
Identify and escalate recruitment bottlenecks, delays, and risks, while coordinating with relevant stakeholders to resolve issues.
Maintain accurate recruitment documentation, approvals, interview records, candidate information, and staffing databases in accordance with organizational policies.
Prepare regular recruitment status reports and hiring metrics for management, highlighting progress, risks, bottlenecks, and recommendations.
Support workforce planning and project staffing activities by maintaining visibility of open requirements and recruitment progress.
Build strong working relationships with vendors, hiring managers, project teams, and other stakeholders.
Identify opportunities to improve recruitment processes, reduce turnaround times, and enhance the candidate and stakeholder experience.
Ensure recruitment operations are efficient, well-documented, and aligned with project staffing requirements.
Requirements Saudi Nationality is mandatory.
Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
2–5 years of experience in recruitment coordination, staffing coordination, talent acquisition operations, HR operations, or a similar role.
Experience coordinating interviews and managing multiple recruitment processes simultaneously.
Strong stakeholder coordination and communication skills.
Experience working with recruitment agencies, staffing vendors, or external suppliers is preferred.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office, particularly Excel and PowerPoint.
Experience with ATS, recruitment trackers, dashboards, or HR systems is preferred.
Strong follow-up and problem-solving skills.
Excellent written and verbal communication skills in Arabic and English.
Ability to work effectively in a fast-paced, project-driven environment.
Preferred Skills Recruitment and staffing coordination
Interview scheduling and candidate management
Vendor and SLA management
Stakeholder management
Recruitment reporting and dashboards
Workforce/project staffing coordination
Onboarding and mobilization coordination
Microsoft Excel and reporting
ATS/HR systems
Strong attention to detail and follow-up
What We Offer Opportunity to work in a dynamic, project-driven environment.
Exposure to large-scale technology and digital transformation projects.
Collaboration with project teams, customers, hiring managers, and leading staffing partners.
Professional growth and development opportunities.
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