EdIS Category Officer

Role summary

EdIS Category Officer is a full-time role at Education Authority Northern Ireland in Ballymena, Northern Ireland, United Kingdom (on-site). Posted 2026-11-02. Experience level: 2-5.

Job title

EdIS Category Officer

Company

Education Authority Northern Ireland

Location

Ballymena, Northern Ireland, United Kingdom

Work arrangement

on-site

Employment type

full-time

Category

Logistics & Warehousing

Experience level

2-5

Date posted

2026-11-02

Job description

JOB DESCRIPTION

REPORTS TO: EdIS Category Manager, EdIS Programme Procurement

RESPONSIBLE FOR: The management and delivery of compliant procurement competitions and supervision of staff involved in Procurement activities.

This job description is intended to provide an outline of the level of duties that the post holder will be expected to undertake across a number of procurement categories in the Operations and Estates Directorate.

Although the post holder may be assigned to a specific procurement category on appointment in view of the nature of work the post holder may be required to undertake duties and or work in other procurement categories to cover peak periods of work or vacancies.

This job description will be subject to review in light of the changing nature of EA Commercial Procurement Services. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

JOB PURPOSE

To assist the Category Manager in the delivery of the summer transport tendering programme Procurement Services.

To manage the end to end procurement process to deliver value for money solutions for EA Transport service.

To organise and manage a team of category assistants within the CPS Transport Procurement team to deliver the summer tender programme providing a best practice procurement and contract management service.

The post holder will have supervisory responsibilities for staff organised in groups or teams as necessary and will be responsible for the day to day management of functional activities within the CPS Transport Procurement Team.

Specific knowledge of the category area will be required to provide advice and guidance to line managers and school leaders and customers.

The post holder will be required to exercise judgement or discretion within a framework of rule, practice and precedent and will be required to identify and select the most appropriate course of action from a range of options.

Undertaking research and investigation, analysis of results and devising recommendations. The post will involve review of existing practices and identification of new solutions to operational problems including analytics of data.

MAIN DUTIES AND RESPONSIBILITIES

Main Activity Areas:

• Strategic Procurement

• Contract Management

• Supervision of Staff

Provide advice and guidance to clients on procurement and procurement related matters;

Develop commercial tender and contract documentation in line with public procurement policy and best practice;

Implement and manage procurements to deliver Value for Money solutions within the public procurement policy, legal and accountability frameworks;

To develop appropriate sourcing, pricing and assessment strategies in specific category areas.

To develop and implement the most efficient and effective Procure to Pay system for each contract;

Develop procurement strategies which integrate policies in response of sustainability and continuous improvement;

To be responsible for the delivery of procurement services in a specific category to include, tender initiation, evaluation, award and contract management;

To be responsible for the daily management of tender processes ensuring critical deadlines are met and customers obtain works and services on time

Implement and carry out compliance checks on EA Procurement Service Quality Management System and ensure compliance for a particular procurement category.

Verify compliance and completeness checks carried out by Category Assistants;

Interpret and summarise all tender offers received from eTendersNI and produce a comparison of submitted tenders;

Interpret, clarify, assess and make recommendations on, any issues arising out of tenders and ensure that all parties have a clear understanding of any resulting contract;

Prepare reports for the EA’s F&GP meetings regarding the award of contracts;

Prepare letters of award, intention to award and regret letters and quality assure letters prepared by Category Assistants;

Participate in and contribute to continuously improve performance and design new solutions;

Be responsible for, manage the design and production of, contract documents schedules for customers giving complete information on all contract terms and conditions.

Contribute to the Business Plan setting, reviewing, and/or identifying performance measures and targets for the effective and efficient delivery of service.

Collation, analysis and interpretation of spend information from numerous sources in order to identify efficiencies, procurement and contract improvements.

Contract Management

Give advice to customers and other end users relating to contract terms and conditions;

Lead, conduct and participate in contract review meetings with EA Contractors/Suppliers

Resolve disputes that may arise between customers, contractors and EA in relation to the provision of works, supplies and services;

Ensure supplier performance is proactively monitored, contract Management Information is analysed and relevant MI reports on contractor performance and analytics is documented;

Working with clients to drive quality and service improvements at supplier and category levels;

Ensure that all complaints are dealt with promptly and effectively to resolution.

Supervision of Staff

To manage, motivate and develop a team of Category Assistants;

To liaise closely with Category Manager and agree work priorities for the relevant Category Assistants that meet current demands and pressures in the category;

To plan and allocate duties to Category Assistants and ensure that the tasks delegated are carried out efficiently;

To contribute to the development of a positive team ethos and the welfare of staff;

To review the performance of Category Assistants and identify any development or training needs required and to ensure that personal and professional development of Category Assistants is proactively mana