Nurse Office Manager (RN Required)

Role summary

Nurse Office Manager (RN Required) is a role at Heartspring Inc in Wichita, Kansas, United States (on-site). Posted 2026-09-05. Salary: USD 62,026–81,059 per year. Experience level: 5-10.

Job title

Nurse Office Manager (RN Required)

Company

Heartspring Inc

Location

Wichita, Kansas, United States

Work arrangement

on-site

Category

Healthcare Support

Salary

USD 62,026–81,059 per year

Experience level

5-10

Date posted

2026-09-05

Job description

Description

Join a Mission That Changes Lives. Heartspring is seeking an experienced Registered Nurse (RN) leader to join our team as Nurse Office Manager , leading the daily operations of our nursing office and the team providing around-the-clock medical support to children with complex medical, behavioral, and developmental needs.

This role combines nursing leadership, clinical operations, staff management, care coordination, healthcare compliance, and quality improvement . You'll lead a team of Certified Medication Aides (CMAs), partner closely with our Nursing Director, and collaborate across our therapeutic school and residential programs to ensure students receive safe, consistent, high-quality care.

Position: Nurse Office Manager (RN)

Schedule: Full-Time | 40 hours/week | Onsite

Hours: 2nd Shift | Rotating night and weekend on-call responsibilities

Requirements: Active RN license | 5+ years of healthcare leadership, nursing management, or clinical operations experience

What You'll Do

Lead, coach, and develop a team of Certified Medication Aides (CMAs) providing 24/7 medical support to students across Heartspring's therapeutic school and residential programs

Oversee day-to-day nursing operations , including staffing, scheduling, workflows, training, onboarding, performance management, and team coverage

Partner closely with the Nursing Director to support departmental goals, staffing needs, quality initiatives, and operational priorities

Foster a positive, organized, accountable, and collaborative team culture focused on exceptional student care

Coordinate closely with nursing, education, residential, behavioral, and therapy teams to ensure continuity of care for students with complex needs

Support the implementation and coordination of individualized healthcare plans, medication protocols, and student medical needs

Provide clinical leadership and guidance to team members while ensuring appropriate escalation of medical concerns

Maintain compliance with healthcare regulations, accreditation standards, medication administration requirements, and organizational policies

Monitor documentation and medical records for accuracy, completeness, and regulatory compliance

Lead quality improvement, compliance, risk management, audits, and process improvement initiatives

Develop, implement, and reinforce policies and procedures that promote student safety and operational excellence

Oversee nursing office workflows, supplies, resources, and day-to-day operational needs

Assist with staffing recommendations, budgeting, resource planning, and departmental decision-making

Identify opportunities to improve workflows, team efficiency, quality of care, and the student and family experience

Participate in a rotating on-call schedule to provide leadership support during nights and weekends as needed

What We're Looking For

The ideal candidate is an experienced RN leader who can balance people leadership, clinical judgment, operational excellence, and attention to detail in a fast-paced environment. We're looking for someone who has:

Strong nursing leadership and healthcare management experience , including coaching, developing, and holding team members accountable

Experience managing healthcare operations, clinical workflows, staffing, scheduling, or nursing office functions

Strong clinical judgment and the ability to provide leadership during urgent or complex situations

Experience supporting individuals with complex medical, developmental, behavioral, or pediatric healthcare needs preferred

Knowledge of medication administration, clinical documentation, healthcare compliance, and patient safety standards

Experience with quality improvement, regulatory compliance, risk management, and process improvement

Exceptional attention to detail and a commitment to accurate medical records, documentation, and medication protocols

Strong organizational and time-management skills with the ability to balance competing priorities

Excellent verbal and written communication skills and the confidence to communicate effectively with employees, leaders, families, and interdisciplinary teams

A collaborative leadership style and the ability to build strong partnerships across nursing, education, residential, behavioral, and therapy teams

Strong problem-solving skills with the ability to identify opportunities, develop solutions, and improve processes

Experience using Electronic Medical Records (EMR/EHR) , Microsoft Office, and other healthcare technology systems

Dependability, professionalism, and a commitment to providing exceptional service to students and families

Requirements

Education & Experience

Current Registered Nurse (RN) license, in good standing

5+ years of progressively responsible experience in nursing leadership, nurse management, clinical operations, healthcare management, or healthcare office operations required

Previous experience supervising, coaching, or managing healthcare employees required

Experience managing staffing, scheduling, clinical workflows, and administrative processes

Strong knowledge of healthcare compliance, quality improvement, clinical documentation, and risk management

Pediatric, behavioral health, developmental disability, school nursing, residential care, or similar experience preferred

Experience leading CMAs, CNAs, LPNs, nursing support staff, or other direct-care healthcare professionals preferred

Pre-Employment Requirements

Because the safety of our students is our highest priority, all candidates must successfully complete Heartspring's required pre-employment screening process before beginning employment. This includes:

DCF fingerprinting

State and federal background checks

Drug screening

Pre-employment physical and required physical abilities testing

Benefits

Medical, dental, and vision insurance

5 weeks of Paid Time Off (PTO)

10 Paid holidays

403(b) retirement plan with em