Reconstruction Project Coordinator

Role summary

Reconstruction Project Coordinator is a role at Paul Davis Restoration of SEWI in City of Pewaukee, Wisconsin, United States (on-site). Posted 2026-09-04. Experience level: 2-5.

Job title

Reconstruction Project Coordinator

Company

Paul Davis Restoration of SEWI

Location

City of Pewaukee, Wisconsin, United States

Work arrangement

on-site

Category

Sales

Experience level

2-5

Date posted

2026-09-04

Job description

Description

Paul Davis Restoration is seeking a detail-oriented and organized Reconstruction Project Coordinator to support our Reconstruction Project Managers and Sales Estimators. This role is critical to keeping reconstruction projects on track by managing schedules, documentation, job costs, and system updates from start to finish.

This position is ideal for someone who enjoys structure, accuracy, and collaboration—and wants to grow within a company that promotes from within.

What You’ll Do

Monitor project progress and maintain accurate schedules to support target timelines

Manage project files including contracts, change orders, work authorizations, permits, and closeout documents

Track job costs, invoices, purchase orders, subcontractor billing, equipment, and material usage

Input and maintain accurate project data in RMS, XactAnalysis, AlacNet, and other platforms

Manage job documentation including notes, photos, required uploads, and compliance records

Assist in securing contracts, change orders, supplements, and building permits

Assist with creating and contouring work orders

Review approved invoices and payment requests weekly to ensure alignment with budgets

Track and report budget vs. actual costs to Project Managers and Sales Estimators

Assist in acquiring Certificates of Satisfaction upon job completion

Address customer inquiries promptly and professionally

Participate in weekly coordination meetings with Project Managers and Sales Estimators

Support compliance with company policies and industry requirement

What We’re Looking For

Strong organizational skills with exceptional attention to detail

Ability to manage multiple projects in a fast-paced environment

Clear written and verbal communication skills

Comfort working with project management software

Construction, restoration, or project coordination experience preferred

Why Join Paul Davis Restoration?

Team-oriented, supportive culture

Opportunity for advancement and internal growth

Stable, full-time position with long-term career potential

Be part of meaningful work that helps people recover from property damage

Requirements

Paul Davis Restoration does not discriminate on any unlawful basis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.