Project/Administrative III

Role summary

Project/Administrative III is a full-time role at J. Paul Getty Trust, The in Los Angeles, California, United States (on-site). Posted 2026-09-01. Experience level: 2-5.

Job title

Project/Administrative III

Company

J. Paul Getty Trust, The

Location

Los Angeles, California, United States

Work arrangement

on-site

Employment type

full-time

Category

Administrative

Experience level

2-5

Date posted

2026-09-01

Job description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

Responsible for providing administrative support or project coordination for a department, program or project team or Sr. Manager.

Major Job Responsibilities

Composes and produces a variety of business correspondence, reports and related materials or guides the work of other staff to produce these materials

Coordinates the preparation, development and production of major documents, such as presentations or proposals

Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures organizational policies and procedures

Performs administrative duties associated with scheduling and coordinating meetings, convenings, and planning events. Arranges with external vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. May attend functions to ensure satisfactory outcome

May maintain supervisor, department or project team calendar and accepts or declines commitments on his/her behalf

Makes travel arrangements for supervisor, department or project team as needed

Prepares expense reports in accordance with Getty Business and Expense policy and procedures

Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively

Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues

May assist in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances

Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency

Serves as internal resource to department/program staff on Getty policies and procedures. Researches information and relays official interpretations. Stays up to date on organizational policies and procedures

Performs administrative duties associated with scheduling and coordinating meetings, convenings, and planning events. Arranges with external vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. May attend functions to ensure satisfactory outcome

May maintain supervisor, department or project team calendar and accepts or declines commitments on his/her behalf

Makes travel arrangements for supervisor, department or project team as needed

Prepares expense reports in accordance with Getty Business and Expense policy and procedures

Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively

Assists in administration of contracts. Interacts with Procurement and Finance Departments to provide information and resolve issues

May assist in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances

Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency

Assists in maintaining office equipment and purchases

May advise, direct or review the work of staff or external consultants

Qualifications

High school diploma/GED; Bachelor's degree preferred

Minimum 3-4 years related experience

Strong written and oral communicator. Bi-lingual Spanish language skills

Knowledge, Skills and Abilities

Proficient computer skills and demonstrated experience with office software and email applications

Demonstrated ability to follow through and complete assigned tasks

Strong verbal and written communication skills

Excellent customer service/interpersonal skills

Ability to prioritize and multi-task

Depending on assigned area, reading or conversation skills in one or more foreign languages preferred

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

403(b) Employee Investment retirement plan – with up to 5% Getty Match

Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

Educational Assistance and professional development

Paid Vacation, Sick and Personal Days

12 Paid Holidays

Many positions have bi-weekly Off-Fridays

On-Site Fitness Center at Getty Center

Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR .