Asset Management Associate
Company: Sudanese American Physicians Association
Role summary
Asset Management Associate is a contract role at Sudanese American Physicians Association in Port Sudan, Red Sea State, Sudan (on-site). Posted 2026-10-11. Experience level: 2-5.
- Job title
- Asset Management Associate
- Company
- Sudanese American Physicians Association
- Location
- Port Sudan, Red Sea State, Sudan
- Work arrangement
- on-site
- Employment type
- contract
- Category
- Software Engineering
- Experience level
- 2-5
- Date posted
- 2026-10-11
This is a fantastic opportunity to make a real difference in a humanitarian organization by ensuring their resources are used effectively and transparently. You'll play a key role in strengthening their asset management systems, and the role offers a chance for professional growth and development within a supportive environment.
Job description
VACANCY ANNOUNCEMENT
Asset Management Associate
The Sudanese American Physicians Association (SAPA) invites applications from qualified, competent, and highly motivated candidates for the position of Asset Management Associate . SAPA seeks a detail-oriented professional to strengthen its asset management systems, safeguard organizational resources, and ensure the efficient, transparent, and accountable use of assets in support of its humanitarian and operational activities.
The successful candidate will be responsible for maintaining accurate asset records, monitoring asset utilization, coordinating physical verification exercises, tracking asset movements, and ensuring compliance with SAPA policies, internal control procedures, and applicable donor requirements.
1. Position Information
Position Title: Asset Management Associate
Organization: Sudanese American Physicians Association (SAPA)
Department: Operations / Admin
Duty Station: Sudan Country Office
Reports To: Admin Manager
Contract Type: Service Contract
Contract Duration: One Year
Application Deadline: 20/10/2026
2. Key Responsibilities
A. Asset Registration and Documentation
Maintain and regularly update SAPA’s centralized asset register, ensuring accurate records of asset descriptions, identification numbers, serial numbers, acquisition dates, purchase values, locations, custodians, funding sources, and conditions.
Ensure that all applicable assets are tagged, coded, recorded, and assigned to designated staff or departments.
Maintain complete and organized supporting documentation for asset acquisition, allocation, transfer, maintenance, and disposal.
Ensure that asset records are updated promptly following any change in location, assignment, condition, or status.
B. Physical Verification and Inventory Control
Conduct periodic physical asset counts and verification exercises across SAPA offices, warehouses, project locations, and other operational sites.
Reconcile physical verification results against the asset register and report discrepancies for investigation and resolution.
Follow up on missing, damaged, obsolete, or underutilized assets and maintain appropriate incident and corrective-action records.
Support the development and implementation of annual asset verification plans.
C. Asset Allocation and Movement
Coordinate the issuance, transfer, reassignment, return, and recovery of organizational assets.
Ensure that asset handover forms and custody acknowledgments are completed and appropriately authorized.
Coordinate with Human Resources to ensure that staff clearance and separation procedures include the return and verification of assigned assets.
Maintain updated records of asset custodianship and location throughout the asset lifecycle.
D. Maintenance and Lifecycle Management
Monitor asset conditions and coordinate routine maintenance, servicing, and repairs with relevant departments.
Maintain maintenance histories and records of repair costs, warranties, and insurance where applicable.
Identify obsolete, damaged, idle, or uneconomical assets and submit recommendations for appropriate action in accordance with SAPA procedures.
Support asset disposal processes, ensuring proper authorization, documentation, and compliance with donor-specific restrictions.
E. Compliance, Reporting, and Audit Support
Ensure that asset management practices comply with SAPA policies, internal controls, contractual obligations, and applicable donor requirements.
Prepare periodic asset management reports covering inventory status, asset movements, discrepancies, maintenance, losses, and disposal.
Provide accurate asset records and supporting documents during internal and external audits, donor reviews, and compliance assessments.
Maintain confidentiality, transparency, and traceability in all asset-related transactions.
Recommend improvements to asset management procedures, controls, and reporting systems.
F. Coordination and Systems Improvement
Work closely with Logistics, Procurement, Finance, Human Resources, Information Technology, and program teams to maintain effective asset control.
Support the implementation and use of digital asset tracking systems and standardized inventory tools.
Promote responsible asset utilization, cost efficiency, and accountability across SAPA offices and projects.
3. Qualifications and Experience
A bachelor’s degree or diploma in Logistics and Supply Chain Management, Business Administration, Accounting, Finance, Information Management, or a related field.
At least two to three years of relevant professional experience in asset management, inventory control, logistics, or supply chain operations.
Demonstrated experience maintaining asset registers, conducting physical inventories, and reconciling asset records.
Proficiency in Microsoft Excel and other inventory management or digital recordkeeping systems.
Knowledge of asset lifecycle management, internal controls, documentation standards, and audit requirements.
Experience working with humanitarian or nonprofit organizations and familiarity with donor-funded projects will be an advantage.
4. Required Competencies and Skills
Strong organizational skills and exceptional attention to detail.
High standards of integrity, accountability, and professional ethics.
Strong analytical, recordkeeping, and reporting capabilities.
Ability to identify discrepancies, investigate issues, and recommend corrective actions.
Effective communication and coordination skills.
Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
Commitment to SAPA’s mission, organizational values, safeguarding principles, and Code of Conduct.
5. Performance Expectations
The successful candidate will be expected to contribute to the following results:
Accurate, complete, and regul
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